Note: Minutes of 59th AGM and Officer Reports were distributed to members prior to this meeting within "Combined Summary Reports"
1. Apologies
Cindy Aston, Richard Totty.
2. Minutes of 59th AGM of 7 December 2018
Paul Norris proposed that the minutes of the 59th AGM be approved. These were approved nem con.
3. Matters Arising
There were no matters arising
4. President's Report
John Hunt summarised his report emphasising the main points and thanking those committee members who had left during the year for their service and welcoming new members.
Diana Wilkes proposed the motion that the report be approved. The report was approved nem con.
5. Secretary’s Report
Steve Lewitt had taken on the role on acting basis during the year and gave a brief report.
Geoff Molyneux proposed the motion that the report be approved. The report was approved nem con.
6. Membership Secretary’s Report
Keith Billington as acting membership secretary gave a brief report summarising movements in the number of members over the last twelve months.
Bob Meeson proposed the motion that the report be approved. The report was approved nem con.
7. Treasurer's Report
Keith Billington presented the accounts for 1 September 2018 to 31 August 2019, highlighting the major expenditure items for the year, noting that for the second year that the Society was in a slight deficit.
After questions, Brian Bull proposed that the accounts for 2018/2019 be approved as a true record of the society's finances. The accounts were approved nem con.
8. Transactions Editor's Report
Nigel Tringham summarised his previously distributed report. He noted the production of Volume L a year ago and outlined the potential contents for both Volumes LI and LII emphasising the mix of archaeological and historical content and the good position in which the Society finds itself in terms of potential papers for Transactions.
Mike Hodder proposed the motion that the report be approved. The report was approved nem con.
9. Website Report
Lez Watson gave a brief outline of his report and outlined the potential for the further development of the website as a vehicle for advertising the Society’s activities.
Di Wilkes proposed the motion that the report be approved. The report was approved nem con.
10. Election of Officers
Hon. President - John Hunt - proposed by Di Wilkes. Approved nem con.
Hon. Secretary – Steve Lewitt- proposed by Paul Norris. Approved nem con.
Hon. Treasurer - Keith Billington - proposed by John Hunt. Approved nem con.
Committee - Nigel Tringham (Editor, Transactions)
Brian Bull (Lecture programme)
Richard Totty (Newsletter Editor)
Lez Watson (website developer)
Diana Wilkes
Betty Fox
Mike Hodder
Roger Knowles
It was noted that Keith Billington will continue as Membership Secretary, and that the post of Publicity Officer was vacant, and that Paul Norris would continue as a co-opted Committee member.
All approved nem con.
11. Any Other Business
In response to a question it was noted that the Society had an independent Auditor, who is not a member of the Society – Michael Horton. He was appointed some 25 years ago and was continuing in the role. The next annual audit of the Society’s finances will be in January 2020.
There being no further questions the meeting closed at 7.56pm.
Steve Lewitt
Honorary General Secretary
December 2019
